Finance team responsibilities & job descriptions    
According to financial policies & practices

Treasurer, under direction of the President & the Board:

Chiefly responsible for managing Savings and Checking accounts with L&N and Park Community Credit Unions, including all fund transfers (currently fewer than 8 automatic payments per month).

• Serves as one of two authorized signatories on all bank accounts, or to execute any decisions about loans and investment accounts.
• Knowledge of QuickBooks accounting is needed.
• Monthly Finance Reports for the Board are required.

Teamwork:

• Works with the Finance Committee and the Board to develop the Annual Budget.
• Keeps all financial records in order: Works with a Bookkeeper (currently an external contractor) and Finance Committee Chair (seat currently vacant) to guarantee that all invoices are accurate and comply with the budget; invoices should be attached to QuickBooks entry; accounts are balanced; and all records of accounts payable, investments (including Owner shares and loans), and reimbursables are correctly filed.
• Confirms with the correct Committee Chair that all expenditures, including reimbursement requests, are approved and fall within their budget line-item.

Finance Committee Chairperson:

Chiefly responsible for constant oversight and assistance that assures LCG’s practices comply with LCG Financial Policies and Procedures, including conducting occasional internal audits. 

• Serves as second signatory on all bank accounts and checks.
• Initiates creation of the Annual Budget and constantly monitors compliance.  
• Manages Tax preparation and compliance with required Federal & State reporting.     
• Receives and reviews all requests for reimbursement from Committee Chairs to guarantee accuracy and compliance with LCG’s Budget.
• With Committee members and the Board, considers any changes to policies and procedures that may be needed.
• Works with other Committees, including Funds Development, to provide timely information and reports, as necessary.  

Finance Committee Members:

Attend Finance Committee meetings. Assist the Finance Chair and Treasurer in carrying out the LCG Finance Policies and Procedures, consider changes needed, and work with the Board and other committees to provide timely information and reports as necessary.

Contact louisvillecommunitygrocery@gmail.com with questions about these responsibilities and job descriptions.